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Countdown to GDPR

Be ready for the changes

The General Data Protection Regulation is an EU initiative which will come into force on 25 May 2018. It will introduce wide-ranging changes to UK data protection legislation and it is widely expected that the UK will continue to comply with GDPR even after Brexit. With the countdown to GDPR now on, it is essential that your organisation takes steps towards compliance.

On this page, you'll find all our information relating to GDPR as well as signposts to other sources of guidance we think are helpful.

The countdown is on!


Member guidance

GDPR - what, when, why
It's time for organisations to take action and internal audit should be involved at all levels, to help management better understand and mitigate the related risks. Read our overview of the regulation and get a handy self-assessment table.

Cyber security
Learn more about the various roles that internal audit can play to support their organisation in seeking to manage cyber security risks and to mitigate them where appropriate.


Twelve steps

According to the Information Commissioner's Office (ICO), there are 12 steps all organisations need to take now to prepare for GDPR:

1. Awareness

You should make sure that decision makers and key people in your organisation are aware that the law is changing to the GDPR. They need to appreciate the impact this is likely to have.

2. Information you hold

You should document what personal data you hold, where it came from and who you share it with. You may need to organise an information audit.

3. Communicating privacy information

You should review your current privacy notices and put a plan in place for making any necessary changes in time for GDPR implementation.

4. Individuals’ rights

You should check your procedures to ensure they cover all the rights individuals have, including how you would delete personal data or provide data electronically and in a commonly used format.

5. Subject access requests

You should update your procedures and plan how you will handle requests within the new timescales and provide any additional information.

6. Lawful basis for processing data

You should identify the lawful basis for your processing activity in the GDPR, document it and update your privacy notice to explain it.

7. Consent

You should review how you seek, record and manage consent and whether you need to make any changes. Refresh existing consents now if they don’t meet the GDPR standard.

8. Children

You should start thinking now about whether you need to put systems in place to verify individuals’ ages and to obtain parental or guardian consent for any data processing activity.

9. Data breaches

You should make sure you have the right procedures in place to detect, report and investigate a personal data breach.

10. Data protection by design and data protection impact assessments

You should familiarise yourself now with the ICO’s code of practice on privacy impact assessments as well as the latest guidance from the Article 29 Working Party, and work out how and when to implement them in your organisation.

11. Data protection officers

You should designate someone to take responsibility for data protection compliance and assess where this role will sit within your organisation’s structure and governance arrangements. You should consider whether you are required to formally designate a data protection officer.

12. International

If your organisation operates in more than one EU member state (ie you carry out cross-border processing), you should determine your lead data protection supervisory authority. Article 29 Working Party guidelines will help you do this.


Attend our new course: Data security risks  |  London, 26 April

Ahead of the GDPR deadline, learn how to review the effectiveness of your organisation's data security safeguards. This course will help you recognise current data exposures and adopt some simple measures to protect against data loss. 

Find out more and book your place        


Further reading

Blogs

GDPR: Mountain or molehill?
GDPR: Have you addressed key risk areas?
GDPR: Consent and legitimate interests
GDPR: Keeping current with consent
GDPR: Data breaches

Presentations

What should internal audit do?
Countdown to May 2018
Are measures in place to ensure compliance after May 2018?

External resources

Overview of the GDPR from the UK Information Commissioner’s Office (ICO)
NHS Digital and GDPR guidance
Guide to GDPR for local government

Content reviewed: 17 May 2018